Monday, 10 February 2020

Adventure Sports amongst CG Employees for 2020: Application From, Eligiblity, Reimbursement etc.

Adventure Sports amongst Central Government Employees for 2020: Application From, Eligibility, Reimbursement etc.


Government of India
Ministry of Personnel, Public Grievances & Pensions
(Department of Personnel & Training)



Sub: Scheme for promotion of Adventure Sports Similar Activities amongst Central Government Employees- Programmes to be organised by Youth Hostels Association of India for the year 2020.

      The undersigned in directed to refer to Department of Personnel & Training Office Memorandum No.125/1/2015-16/CCSCSB dated 04-12-2015 regarding Scheme for promotion of Adventure Sports & Similar Activities amongst Central Government Employees. (Copy enclosed) and to inform that the Youth Hostel Association of India has offered the following programmes for Central Government Employees eligible under the Scheme:

Programme Name
Programmes Date/Date of Starting & Reporting
Base Camp
National Himalayan Sandakphu Gurdum Summer Trekking cum Training Expedition 2020
18th April,2020 To 15th May,2020
Rs.6900/-International Youth HostelWest Bengal
National Individual Camping Cum Training Expedition Srinagar 2020
01st May,2020 to 20th June,2020
Rs.7000/-Harwan GardenJammu & Kashmir
National Mountain Cycling Cum Training Expedition Prashar Lake 2020
07th May,2020 to 25th May,2020
Rs.6900/-Bajaura, KulluHimachal Pradesh
Munsiyari- Khaliya Top Trekking cum Training Expedition 2020
13th April, 2020 to 20th April,2020 
Rs.7500/-Kathgodam Railway StationUttarakhand
Gangotri- Dayara Bugyal Trekking Cum Training Expedition 2020
01st June,2020 to 10th June, 2020
  • The Programme fees are tentative for some of the programmes and can be changed.


Day 1: Reporting of Base Camp
Day 2: Orientation, Aclimatization & Traning
Day 3: Acclimatization walk upto 5 Km, about high altitude sickness, Flora & Fauna etc.
Day 4, 5 etc.: Move to Higher Camps through trail & trek/cycling through forest, uphills, downhills, fields with night stay at every camp.
Last Day: Check out after Breakfast.


a) Group Insurance
b) Tented/Built accommodation on sharing basis whichever is available
c) Forest Entry
d) All meals including Buffet Breakfast, Buffet/Packed Lunch, Evening Snacks, Buffet Dinner and Milk, Nutritious Vegetarian food
e) Trained Guides all along the trekking route
f) Rucksacks on returnable basis
g) Blanket, sleeping sheets & sleeping bags at every camp site
h) Bus transfers where required 
j) First Aid & Medical Assistance 
k) Equipment if required


1.Breakfast07:30 am to 08:30 amBuffet Breakfast
2.Lunch01:00 pm to 02:00 pmPacked Lunch during Trek day
3.Dinner07:30 pm to 08:30 pmBuffet Dinner


Wearable items: Trekking shoes, T-shirts/Dry fit (3), Track pants (2), Track suit, Woollen/Polyfill/Down Jacket(1), Wing Jacket (1), Monkey cap, Goves, Thermals, Inner garments, Light raincoat with hood, 3 pairs of woollen socks.

Accessories Water bottle, lunch box, enamelled, steel mug or tumbler, steel or plastic plate, spoon, water Purifying tablets, pen-knifes, needle, thread, spare buttons, googles ( other than blue glasses), cold cream or Vaseline, soap, toilet paper, towel. Medicines which are normally used at home.

2.     Mr. Ankit Gupta, Marketing Officer of YHAI will be the Nodal Officer. If there is any query, he may be contacted as per the following contact details:

Phone : 011-45999026 
Email  : 
Detailed information is also available at :

3.    The interested and eligible Central Government Employees may submit his/her application directly to YHAI and a copy of the same may be endorsed to Secretary, CCSCSB, Room. No-361-B wing, Lok Nayak Bhawan, Khan Market, New Delhi, Advance payment for the programme has to be paid directly to the organiser and reimbursement as  admissible will be make after successful completion f programme. On completion of said activity, applicant may submit expenditure details (fee receipt & Tickets in original) along with Aadhar Number and Bank Details (Name of Bank, Account Number, IFSC Code and Branch Code) for smooth reimbursement of claim.  

4.    It is mandatory to submit duly filled check list along with proforma (Annexed herewith)
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(Kulbhushan Malhotra)
 Secretary (CCSCSB)

Director/Deputy Secretary (Administration) of all Ministries/Department. Copy to : Shri Ankit Gupta, Marketing Officer, YHAI


Page No
1.Intimation given to CCSCSB
2.Date and copy of circular under which programme covered
3.Date of circular and serial number of programme in circular (attach a highlighted copy)
4.Application form duly forwarded by Office
5.Special Casual Leave sanction order
6.Group ('A' 'B' or 'C' )
7.Amount of Course fee (enclosed copy/receipot) Amount.......
8.Amount of Travel Expensed (ticket enclosed ) Amount..........
9.Details of Bank Account for reimbursement (Name of Bank, A/C number, IFSC Code)
10.Copy of completion certificate
11.Whether the Scheme of adventure sports is availed in the past, if yes, then mention the dates
12.Mobile number and email ID
13.Copy of Aadhar Card
14.Copy of Identity Card

Note:  All fields are mandatory. Unavailability of the same may delay settlement of reimbursement claim.

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Scheme for Promotion of Adventure Sports & Similar Activities amongst
Central Government Employees
*Application From*

Name of Programme/Institute*
1. Name of Applicant* 
2. Designation* 
3. Ministry/Department* 
4. Group of Servicewith level/ Grade Pay(revised)* 
5. Father's Name* 
6. Date of Birth* 
7. Address* 
8. Telephone No. (Mobile)* 
9.  Landline no.* 
10. Duration of Programme/Date* 
11. Amount Claimed* 
12. Bank Detail: 
a) Applicant Name in Bank* 
b) Bank Name* 
c) Bank Account Number* 
d) IFSC Code* 
13. Next of kin to be informed in case of emergency*
*Mandatory field:
I____________________________________________________understand that the Programme may involve serous risk to me. I am undertaking the programme at my own violation cost, risk and consequence.
14. I hereby undertake that I will not hold responsible Central Civil Services culture & Sports Board/ Government of India for any untoward incident/ mis-happening.


(Signature of Applicant)
Name in Block Letters
This is to certify that the applicant is a Central Government Employees working in the main Ministry/ Department and information given above is correct. The applicant is medically fit for the adventure activities opted by him/her.

(Welfare Officer)


                         1. Application form forwarded by Welfare Officer
                         2. Special Casual leave order
                         3. Programme fee Receipt
                         4. Original Travel Ticket/ Boarding Pass
                         5. YHAI Admit Card
                         6. Completion Certificate
                         7. Your Programme Circular Copy
                         8. Copy of Aadhar Card
                         9. Copy of Office Identity Card
                        10. Bank Details (Cancel Cheque/Photocopy of passbook)

Government of India
Ministry of Personnel,Public Grievances & Pensions
Department of Personnel & Training


Lok Nayak Bhawan, New Delhi
Dated 04th December, 2015


Sub:  Scheme for promotion of Adventure Sports and similar activities amongst Central Government Employees.

          The undersigned is directed to enclose herewith a copy of the Scheme for promotion of Adventure Sports and similar activities amongst Central Government Employees with the request that the contents of the Scheme may please be disseminated amongst the employees who are eligible to avail the benefits of the Scheme.

2.       The details of the programmes etc. will be circulated/placed on the website of the Department of Personnel & Training separately.

(Abhay Jain)
Under Secretary to the Govt. of India.

Director/Deputy Secretary (Administration) of all
Department of Personnel & Training

New Delhi, the 4th December, 2015.


1.   Background:     The Department of Personnel and Training recognizes that welfare of employees is one of the prime tasks of personnel management and sports activities play an important role in improving their efficiency and morale. Participation by Central Government Employees in adventure sports and similar activities will give them a platform where they would learn lesson from nature and use the knowledge acquired for welfare of the society.

2.  Vision:     To foster spirit of risk-taking, cooperative team work, capacity of readiness, vital response to challenging situations, endurance and environmental awareness.

3.   Mission:     The Mission of the Scheme for promotion of adventure sports and similar activities is to encourage Central Government Employees working in the Ministries/Department of the Government of India to take part in these activities by giving financial assistance and other incentives The Central Civil Services Cultural & Sports Board, a Society registered under the Society Registration Act, 1860, which is under the aegis and control of the Department of Personnel & Training will be the nodal agency for the Scheme.

4.   Objectives:

(i)     The Scheme would tackle the alarming situation of stress and impact of sedentary life on Government servants as highlighted in several studies conducted so far;

(ii)    It would provide a creative outlet to Central Government Employees;

(iii)   It would create and foster spirit of risk - taking, cooperative team work, capacity of readiness and vital response to challenging situations and of endurance;

(iv)   Central Government Employees would be prepared for better Disaster Management; and

 (v)   Environmental awareness would be inculcated amongst the Central Government Employees.

5.  Scope of the Scheme:      The scope of the Scheme is limited to Central Government Employees working in the Ministries/Departments of Government of India. It will also be limited to the programme run by Institutes/Organizations approved by the Department of Personnel & Training.

6.  Activities to be sponsored and Institutes:  The Department of Personnel & Training will sponsor programmes of 5-7 days duration to be organized by the Institutes/Organizations listed at Annex-I. The Programme will have components of environmental awareness, disaster management, team spirit, capacity building, and Swachchh Bharat Campaign. The activities under the programme will be Trekking, Mountaineering, Rock-Climbing, Cycling in a difficult terrain, skiing, surfing, Boat Sailing, Snorkeling, Rafting, Para Sailing Ballooning, Para Gliding, Jungle Safari/Trekking, Desert Safari/Trekking, Beach Trekking and Environmental Awareness Camps etc. A Calendar of the programmes admissible under the Scheme will be circulated by the Department of Personnel & Training form time to time. 

7. Financial Assistance and other incentives:

7.1    The Department of Personnel & Training will provide financial assistance to the eligible Central Government Employees for the programme of approved activities and conducted by the Institutes listed in Annex I.

7.2    Financial assistance will be in the form of reimbursement of Travel Expenses, programme fee and Hiring Charges of the equipments as per the terms and conditions specified in paragraph 7.3 and with a maximum ceiling of Rs.20,000/- (Rs. Twenty thousands only) per person per camp. The assistance will be limited to one activity in a block period of two year. Financial Assistance of 100% of programme fee would be provided in a calendar year to two officials of each Ministry/Departments who have been awarded by the Ministry/Department for excellence in service and nominated for the programme.

7.3    The following Head are admissible for financial assistance under the Scheme:
(i)   To and fro travel expenses as per the entitlements under Leave Travel Concessions Rules with a maximum ceiling of Rs. 4,000-;
(ii)   Re-imbursement of Programme fee:
                (a)    90% for Group 'C' Central Government Employee;
                (b)    80% for Group 'B' Central Government Employee;
                (c)    75% for Group 'A' Central Government Employee;   
(iii)  Actual hiring charges If the necessary equipment are hired from any Government agency with adequate proof subject to maximum of Rs. 2000/-.
7.4    Special Casual Leave will be granted to eligible Participants in accordance with Department of Personnel & Training Office Memorandum No. 6/1/1985-Estt.(Pay-I) dated 16th July, 1985 and No. 6/1/85-Estt(Pay-I) dated 7th November, 1988.

8. Procedure for availing benefits of the Scheme:

8.1.    The Central Government Employee will register himself with the Institute/Organization for the approved programme and make payment for it. He/She will simultaneously also submit his/her application to Central Civil Services Cultural & Sports Board duly forwarded by the Welfare Officer of their respective Ministry/Department.

8.2.    The Ministry/Department will forward nominations of officials who have been awarded by the Ministry/Department for excellence in service and eligible for Financial Assistance of 100% of programme fee.

8.3.    The Welfare Officer of the Ministry/Department in each case will certify that the recommended official is a Central Government employee working in the main Ministry/Department and medically fit for the adventure activities opted by him.

8.4.    The financial assistance will be given on successful completion of programme and submission of participation certificate to the Central Civil Services Cultural and Sports Board.

9.    Flexibility to expand the scope: The Department of Personnel & Training willl reserve the rights to modify the scheme, addition or deletion of activities, Institutes/Organization, change in pattern of financial assistance and other conditions of the Scheme without any prior notice.


1.   Nehru Institute of Mountaineering, Uttarkashi, Uttarakhand (Recognized by Ministry of Defence and Government of Uttarakhand)

2.  Atal Bihari Vajpayee Institute of Mountaineering and Allied Sports, Manali, Himachal Pradesh, (Government of Himachal Pradesh)

3. Indian Institute of Skiing & Mountaineering, Department of Tourism, Gulmarg, Jammu & Kashmir, (Ministry of Tourism).

4.   National Institute of Water Sports Vasco da Gama, Goa, (Ministry of Tourism).

5.   Swami Vivekanand Institute of Mountainerng, Mount Abu, Rajasthan, (Government of Gujarat).

6.   Garhwal Mandal Vikas Nigam Ltd, Dehradun, Uttarakhand, (Government of Uttarkhand).

No. 125/1/2015-16-CCSCSB
Government of India
Ministry of Personnel Public Grievances & Pensions
(Department of Personnel & Training)

Room No. 361 'B' Wing 3rd Floor
Lok Nayak Bhawan, New Delhi-110003

Dated. 08th December,2016


      The undersigned is directed to refer to the CCSCSB's Office Memorandum of even number dated 26th April, 2016 regarding Scheme for Promotion of Adventure Sports & Similar Activities amongst Central Government Employees and to convey that the CCSCSB. DOPT has extended the duration of adventure sports & related activities up to 10 days from the earlier of 5-7 days, subject to the following conditions:
i.   There would be no increase in the financial ceiling already approved for the scheme. 
ii.  No leave other than special Casual Leave of 10 days granted for this purpose would be given under this scheme.

(Md. Nadeem)
Under Secretary to the Govt. of India

To: Under Secretary/welfare Officer to all Ministries/Departments.

Source: DOP&T

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